The Office of Associate Director of Collections & Discovery at the Getty Research Institute seeks a highly organized, personable, proactive, and flexible candidate to provide administrative assistance to the Associate Director of Collections & Discovery and the Chief Curator. The successful candidate will have exceptional communication skills (written and verbal), excellent ability to interact with all levels of staff, internal and external colleagues and guests, and an ability to exercise discretion with matters relating to human resources, budgets, and collections.   This position will assist both the Associate Director of Collections & Discovery and the Chief Curator. This position faces a variety of tasks daily, particularly in balancing management of busy and complex calendars, providing meeting assistance, and attending to many deadlines while at the same time ensuring successful coordination and outreach for a variety of local and international programs, events, and projects. Including but not limited to VIP visits, tours, events for staff, graduate interns, and scholars.

Responsible for providing administrative support or project coordination for a department, program or project team.

The Getty Research Institute (GRI) seeks an experienced Manager of External and Internal Affairs to provide management and direction for all activities, staff, and budgets involved with public programming and internal communications.   Reporting to the Associate Director, Dissemination and External Affairs, this senior manager oversees a team of 5 staff in two units: Programming and Communications, plus additional project-based contractors, as needed.   The ideal candidate will have skills and knowledge in all aspects of academic and public programming, institutional writing, and internal communications.   The Getty Research Institute is dedicated to furthering knowledge and advancing awareness of the visual arts and their various histories through its expertise, ongoing collecting program, public programs, institutional partnerships, exhibitions, publications, digital services, and residential scholars programs. Among the world’s premier art libraries, the Getty Library and its Special Collections include over 1.5 million volumes, rare materials, and digital resources, which serve a vast international community of scholars and the interested public. The Institute's activities and scholarly resources guide and sustain each other and collectively provide a unique environment for research, critical inquiry, and scholarly exchange.

The Getty Foundation is looking for an administrative project manager to perform moderately complex project management work. Work involves the planning, initiation, and/or completion of projects; monitoring the progress and schedule of projects; and communicating with project stakeholders, management, and other relevant parties. Work will also include managing administrative functions for the Foundation.

We are in search of candidates to provide visitors with an informative, enjoyable, and memorable experience. Getty has two remarkable campuses, in Los Angeles and in Malibu, with breathtaking views, art, and architecture.   Our Visitor Services Associates support all functions and posts under the Visitor Services area. This may include assisting with parking operations and ticketing, handling general information calls, ticketing for events, assisting with business visitors, staffing the information desk, the coat check, the audio guide distribution desks, ticket offices, event welcome tables and ushering duties at performance and lecture events, among other tasks. They may be required to work with cash handling and financial transactions.   As a Visitor Services Associate, you will be expected to provide excellent customer service and assist with general information and directions.   Join our Visitor Services team and gain valuable training and experience for your career ahead!    We can offer you: - $22.00 per hour - Don’t drive to work, relax in a Getty sponsored vanpool! Getty pays 100% of the monthly vanpool fees. - Our generous transportation program also includes Metro/Bus reimbursements. - Immediate healthcare benefits are available to all Full-Time new hires.  - Access to Educational Assistance after 12 months of employment. - On-site Fitness Center and free membership to Wellbeats - Getty matches the first 5% of employee contributions to retirement plan. Additionally, Getty contributes an additional 6% of employee’s annual salary. - Paid time off includes vacation, sick, personal and holiday pay - Staff are invited to view select exhibitions before they are open to the public. - Staff discounts at our Cafe, Coffee Carts, Museum Store             … and so much more!   

The Getty Research Institute seeks a Manager of Cataloging & Metadata to oversee the Library’s Published Materials unit. The work conducted by this unit’s team of 7 professionals, 1 paraprofessional, and various project and contract staff revolves around one of the world’s largest distinctive collections of published materials in myriad languages and formats related to art, architecture, and visual culture. It includes large numbers of rare, antiquarian, modern, and contemporary books, serials, auction sales catalogs, ephemera, artists’ books, and electronic resources in a wide variety of languages. The Published Materials Cataloging & Metadata unit provides metadata/cataloging for these materials and oversees the subsequent metadata transformation for various digital projects involving them. The manager works closely with other managers in Library Collection Development & Acquisitions, Special Collections Cataloging & Processing, Reference, and Information Systems, as well as with bibliographers, curators, registrars, circulation, and interlibrary loan, to coordinate the provision and further development of access and discovery of the Library’s published collections in various formats, in person and remotely, to users around the world.   The ideal candidate will have experience or knowledge relating to most aspects of published materials cataloging and metadata, including rare book cataloging, original and copy cataloging, e-resource management, emerging metadata standards, and outsourcing. They will be dedicated to upholding the unit’s current high standards and contributions to national cooperative projects while considering improvements to current workflows for added effectiveness. They will demonstrate an appreciation of the uniquely complex aspects of cataloging art-related published materials.    The Getty Research Institute is dedicated to furthering knowledge and advancing awareness of the visual arts and their various histories through its expertise, ongoing collecting program, public programs, institutional partnerships, exhibitions, publications, digital services, and residential scholars’ programs. Among the world’s premier art libraries, the Getty Library and its Special Collections include over 1.5 million volumes, rare materials, and digital resources, which serve a vast international community of scholars and the interested public. The Institute's activities and scholarly resources guide and sustain each other and collectively provide a unique environment for research, critical inquiry, and scholarly exchange. The Getty Library uses the Ex Libris suite of hosted products: Alma, Primo, and Rosetta.

Develops skills in a variety of functions to support the facilities department. Performs duties related to shipping and receiving, mail services, inventory management, warehousing, support services, fleet management and hazardous materials management on a rotating basis. Duties may include organizing and maintaining files, preparing reports, delivering and sorting incoming/outgoing mail, servicing and/or operating Getty auto fleet and equipment, ordering supplies, moving furniture, fixtures and equipment (FF&E) and other items, providing set up and tear down support, and interacting with Getty visitors as necessary.

Coordinates and directs facilities planning, renovation, and relocation projects for the Getty. Develops space requirements and design criteria with architects to ensure efficient space management and operation and to anticipate long- term needs and technological developments. Analyzes space, logistical requests and solutions for conformity with the Getty’s overall goals. Ensures that design, processes, and specifications align with Getty needs and goals. Establishes project budgets and timetables, monitors expenditures and schedules and coordinates meetings with outside contractors, consultants, and personnel affected by the projects. Monitors the progress of work in the field in order to ensure adherence to program and budget. Researches problem areas and recommends cost effective solutions that meet program requirements. Performs complex project management work including all aspects of project management during development, planning, design, construction, and final close-out. This position is required to interface with a variety of departments, including staff, administrators, curators, LA Department of Building and Safety, LA Fire, various professional consultants, contractors, and vendors, etc.    

Maintains, troubleshoots, replaces and may install electrical circuits, equipment and appliances. Inspects and tests electrical equipment, lighting, signal, communication and power circuits. Responsible for changing lighting ballasts and all exterior lighting including fiber optic lights in pools. Performs all work in accordance with established safety procedures. Inspects completed work for conformance with requirements of local building codes.

Assists in maintaining HVAC equipment, refrigeration equipment, specialty HVAC vaults, ice machines and kitchen equipment.