Associate Registrar for Rights and Reproductions

Job Family
Museum Operations
Regular Full-Time
Position Status
Getty Center
Workplace Type
Hybrid/Partially Remote
Hiring Pay Scale
$58,944 - $75,147 Annually
Commensurate with experience and internal equity
Museum - 0324-Registrar
Requisition Number
ERRP Eligible

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

Our Mission


The J. Paul Getty Museum seeks to inspire curiosity about, and enjoyment and understanding of, the visual arts by collecting, conserving, exhibiting, and interpreting works of art of outstanding quality and historical importance and is one of four programs of the J. Paul Getty Trust.  The Museum operates two sites, the Getty Villa in Malibu, which exhibits its collection of Greek and Roman antiquities, and the Getty Center in Brentwood, which displays its collections of European art: Medieval and Renaissance illuminated manuscripts, paintings, sculpture, decorative arts, drawings to 1900, and photography to the present day (including non-European works).  The Museum mounts approximately 25 temporary exhibitions a year across its two sites; maintains an annual permanent gallery improvement program and offers wide-ranging and ambitious programming for its visitors.


The Opportunity


The J. Paul Getty Museum seeks an experienced professional for Associate Registrar to secure images and reproduction rights for exhibition-related promotional and educational materials. Reporting to the Senior Registrar for Rights and Reproductions, the successful candidate will have 3-5 years licensing or registration experience and experience in negotiating rights for image reproduction. Additionally, they will have knowledge of different types of digital and photographic materials and imaging software, as well as experience with a collections management system and/or digital asset management systems.  A solid understanding of license agreements and copyright law plus strong administrative skills to handle paperwork and meet deadlines are a must. Excellent verbal and written communication skills along with editorial and proofing experience preferred. Must be detailed-oriented, flexible, and able to work on several complex projects at once.

Major Job Responsibilities

  • Works closely with colleagues across the organization, including curatorial, interpretive content, design, communications, and education staff to identify the images and permissions needed for exhibition-related materials across multiple platforms.
  • Reviews loan conditions and copyright information in collections database, The Museum System (TMS), to determine rights to reproduce images of and permission to film/photograph objects in exhibitions.
  • Contacts institutional lenders, private collectors, copyright holders, and licensing agencies to obtain necessary reproduction and filming/photography rights and negotiates fees and coordinates payment.
  • Maintains license and rights files and tracks permissions granted and crediting requirements in TMS and/or the digital asset management system (OTMM).
  • Proofs promotional and gallery materials to ensure accurate crediting; uploads images to OTMM and coordinates access to them by other staff.
  • Works on other projects as assigned by the Senior Registrar for Rights and Reproductions.


  • Bachelor's degree in art history or related field
  • 3-5 years of registration or publications experience or related experience in collections documentation, handling or movement or in the granting or obtaining of electronic rights

Knowledge, Skills and Abilities

  • 3-5 years of licensing or registration experience 
  • Reading and conversation skills in one foreign language preferred
  • Applies knowledge of collection documentation, image reproduction, loan and rights negotiation, license agreements or copyright law to moderately complex assignments and work
  • Knowledge of database systems, imaging software and digital asset management systems
  • Proven project management skills
  • Excellent communication and interpersonal skills
  • Proven experience dealing with confidential information
  • Competent editorial and proofing skills

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:


  • Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
  • 403(b) Employee Investment retirement plan – with up to 5% Getty Match
  • Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
  • Educational Assistance and professional development
  • Paid Vacation, Sick and Personal Days
  • 12 Paid Holidays
  • Many positions have bi-weekly Off-Fridays
  • On-Site Fitness Center at Getty Center
  • Community service opportunities


To learn more about our comprehensive benefits and long list of perks, go to Getty HR.  

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Apply for This Job

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.