Library Annex Supervisor

Job Family
Regular Full-Time
Position Status
Getty Center
Workplace Type
Hiring Pay Scale
$29.54 - $36.92 Hourly
Commensurate with experience and internal equity
Research Institute - 0419-Research Services and Collections
Requisition Number
ERRP Eligible

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

The Getty Research Institute seeks a Library Annex Supervisor to oversee the circulation of a growing number of library books and serials (currently over 1,200,000) and other items and coordinate the work of the Circulation staff at the Getty Library off-site Annex facility in Valencia, California, 91355.  The Annex Supervisor is the main site contact coordinating with other Getty Research Institute Library and Getty departments at the Annex. Reporting to the Manager of Circulation (GRI), the Library Annex Supervisor will also work in consultation with the Digital Collection Development Librarian for the Getty Research Portal, assists with the maintenance and coordination of spreadsheets, workflows, materials tracking, and delivery for ongoing book and serials digitization processes.  


The Library Annex Supervisor also manages, establishes and maintains communication with a variety of Getty departments regarding Library Annex safety and security issues. The Library Annex Supervisor is a Getty-wide liaison, who disseminates information to other Getty departments regarding Library Annex building-related and security issues to ensure that issues are reported and resolved in a timely manner.


The Getty Research Institute is dedicated to furthering knowledge and advancing awareness of the visual arts and their various histories through its expertise, ongoing collecting program, public programs, institutional partnerships, exhibitions, publications, digital services, and residential scholars’ programs. Among the world’s premier art libraries, the Getty Library and its Special Collections include over 1.5 million volumes, rare materials, and digital resources, which serve a vast international community of scholars and the interested public. The Institute's activities and scholarly resources guide and sustain each other and collectively provide a unique environment for research, critical inquiry, and scholarly exchange.

Major Job Responsibilities

  • Supervises Circulation staff, workstudy, and occasional interns at the Library Annex.
  • Assists Manager of Circulation (GRI) by performing a variety of operational functions.
  • Regularly involved in daily operations to meet schedules or resolve complex issues.
  • Plans, assigns, and evaluates the work of staff members, provides technical expertise to staff, and establishes and/or monitors current methods and policies
  • Documents performance, provides performance feedback, and formally evaluates the work of employees.
  • May recommend changes in practices and procedures to increase operating efficiency.
  • Ensures that projects are completed on time following established procedures and schedules.
  • Directly supervises and prioritizes work for three full-time employees.
  • Oversees the implementation of Annex collection vault shifts and moves.
  • Ensures proper handling, care, storage, preservation, and tracking of collection items and related duties, daily paging, and re-shelving of collection items.
  • Pages, scans, delivers, shelves, and sorts library materials.
  • May conduct complex collection maintenance as needed.
  • Manages shelf-reading and inventory tasks. Works closely with auditors.
  • Compiles data, analytics, and reporting from the library system about library use and/or users.
  • Works with Reference and Interlibrary Loan staff to fulfill scan requests.
  • Tracks locations and circulation status in library systems, creates and updates items records, holdings records, and unique identifiers.
  • Resolves highly complex problems for staff.
  • Helps maintain overview of collection growth and storage capacities; evaluates shelf use and capacity, recommends changes and plans for collection shifts in consultation with colleagues.
  • Assists with developing, revising, reviewing, and documenting policies and procedures.
  • Serves as deputy in absence of supervisor.
  • Participates in special projects as assigned.
  • Provides status updates to manager regarding status of the work


  • 1-2 years of lead or supervisory experience in a relevant operation
  • 2 years library experience preferred
  • Familiarity with at least 1-2 foreign languages
  • Undergraduate degree in art history or related discipline preferred


All employees must be fully-vaccinated against the COVID-19 virus as a condition of employment. Exemptions from this requirement as a reasonable accommodation due to medical contraindication, disability or sincerely held religious belief or practice will be considered.

Knowledge, Skills and Abilities

  • Excellent communication skills.
  • Strong ability to work effectively with a wide range of staff.
  • Excellent organizational skills.
  • Ability to organize, manage work, and monitor the performance of others.
  • Ability to be both detail oriented and see broad picture.
  • Demonstrated creative problem-solving skills, practicality, and flexibility.
  • Demonstrated critical thought, initiative, and judgment
  • Demonstrated knowledge of the Library of Congress classification system.
  • Demonstrated ability to utilize Library Information Systems, other online resources, and office software (Word, Excel, FileMaker, etc.).
  • Familiarity with handling special collections materials.
  • Familiarity with library preservation guidelines.
  • Ability to adapt quickly from routine tasks to more complex ones.
  • Demonstrated ability to establish priorities, manage shifting priorities, and handle time-sensitive workflows.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Demonstrated experience working under little supervision and as part of a team.
  • Ability to direct the work of others for jobs requiring supervision.
  • Ability to lift boxes up to 40 pounds and to push heavy book trucks.
  • Frequently move and climb industrial ladders.

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

  • Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
  • 403(b) Employee Investment retirement plan – with up to 5% Getty Match
  • Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
  • Educational Assistance and professional development
  • Paid Vacation, Sick and Personal Days
  • 12 Paid Holidays
  • Many positions have bi-weekly Off-Fridays
  • On-Site Fitness Center at Getty Center
  • Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.  

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.