The Getty

Sr. Project Manager

Requisition Number
2022-4014
Type
Regular Full-Time
Position Status
Getty Center
Program/Department
GRI - 0420-Special Collections Management
Category
Project Management
Salaried/Hourly
Salaried
Targeted Hiring Range
$66,156 - $86,015 Annually
ERRP Eligible
No
Salary
Commensurate with experience and internal equity

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

The Getty Research Institute seeks an experienced project manager for cross-departmental projects related to special collections. Beginning with the multi-year project to preserve and make the acclaimed Johnson Publishing Company (JPC) Archive publicly accessible, the Sr. Project Manager will collaborate with colleagues throughout the Getty Research Institute (GRI), other Getty programs, and external partners.

 

For the JPC Archive project, the Sr. Project Manager will work with colleagues in the GRI, Getty Digital, the National Museum of African American History and Culture (NMAAHC), and the Smithsonian Office of the Chief Information Officer (OCIO) on a project that encompasses five components: archival processing, conservation, digitization, metadata enhancement, and digital preservation and access. The Sr. Project Manager will coordinate activities across project teams in three locations, monitor progress to ensure adherence to the project budget and timeline, identify problem areas and partner on solutions, monitor expenditures across programs, schedule and coordinate cross-departmental meetings, manage project documentation, provide guidance regarding vendor contracts and submit procurement requisitions, prepare and present reports, and communicate with internal and external stakeholders.

 

The JPC Archive is regarded as one of the most significant and substantial collections documenting Black American culture in the 20th century, and features images from the iconic Ebony and Jet magazines, among many other JPC publications. Dating from 1942, when John H. and Eunice W. Johnson founded the Johnson Publishing Company, to the 21st century, the JPC Archive contains more than four million photographic images; about nine thousand video and audio recordings; more than two terabytes of digital content; as well as textual records, annotated mock-ups, press releases, company memoranda, ephemera, and print materials. In 2019, the JPC Archive was acquired by a nonprofit consortium comprising the Ford Foundation, the J. Paul Getty Trust, the MacArthur Foundation, the Mellon Foundation, and NMAAHC to safeguard the unparalleled treasure of African American history for the public benefit. In July 2022, ownership of the JPC Archive was transferred to the GRI and NMAAHC, and the Getty Trust committed $30 million in support processing and digitizing the archive over seven years.

 

While the Sr. Project Manager will initially focus on the JPC Archive project, over time there will be opportunities to manage and contribute to other large and complex projects related to GRI special collections. The Getty Research Institute is dedicated to furthering knowledge and advancing awareness of the visual arts and their various histories through its expertise, ongoing collecting program, public programs, institutional partnerships, exhibitions, publications, digital services, and residential scholars’ programs. One of the largest art and architecture libraries in the world, the Getty Library and its Special Collections include over 1.5 million volumes, rare photographs, prints and drawings dating from the 15th century to the present, architectural drawings and models, art multiples, audio and video recordings, digital content, and extensive archives and manuscript collections.

 

Reports to the GRI Head of Special Collections Management in Los Angeles.

 

Applications received by October 19 will receive priority consideration. 

Major Job Responsibilities

  • Manages, oversees, and evaluates projects using accepted project management methodologies
  • In collaborations with colleagues throughout Getty and external partners, initiates projects, develops budgets, schedules, work plans, resource requirements, and cost estimates and projections
  • Maintains the overall project work plan and schedule in consultation with Getty and Smithsonian colleagues
  • Coordinates, plans, and evaluates the project using accepted project management methodologies
  • Working with the GRI Sr. Budget Analyst, monitors, directs, and consolidates project budgets and budget revisions by liaising with project teams
  • Prepares quarterly budget forecasting reports and ad-hoc reports as needed
  • Facilitates project communication and maintains project documentation
  • Coordinates with vendors and reviews and recommends vendor proposals and bids
  • Collaborates on vendor contracts and procurement requisitions
  • Monitors and manages project quality, schedules, and costs to ensure deliverables are acceptable, provided on time, and within budget
  • Identifies potential project risks and difficulties and designs strategies to mitigate or avoid them
  • Communicates and explains project methodologies and processes to interested groups and team members
  • Compiles, presents, and distributes project information and status reports
  • Organizes and chairs cross-departmental and cross-institutional project meetings

Qualifications

  • Bachelor’s degree; Master’s degree preferred
  • 5-8 years of project management experience

Requirement

All employees must be fully-vaccinated against the COVID-19 virus as a condition of employment. Exemptions from this requirement as a reasonable accommodation due to medical contraindication, disability or sincerely held religious belief or practice will be considered.

Knowledge, Skills and Abilities

  • Strong skill in project management monitoring, scheduling, and coordination
  • Strong skills with financial reporting system applications and project management software such as such as Trello, Confluence, and Jira
  • Strong communication and facilitation skills and ability to work with a variety of stakeholders
  • Demonstrated ability to manage project activities and establish project goals, milestones, and outcomes
  • Ability to exercise sound judgment in making critical decisions
  • Ability to analyze complex information, identify project risks and gaps, and develop plans to address identified issues
  • Ability to prepare and present reports to diverse audiences
  • Knowledge of African American history and culture preferred
  • Knowledge of archives and digitization processes preferred

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.