Diversity, Equity, Accessibility, and Inclusion at Getty
Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.
Manages and coordinates Getty Research Institute (GRI) programs - from pre-planning phases through post-event follow-up.
Major Job Responsibilities
Coordinates assistance for the programming department which may include development, preparation, implementation, promotion, execution and documentation of GRI events.
Meets with project and/or department heads to plan scope and format of events, develop event schedule and budget, undertake and/or administrative procedures, manage guest lists, facilitate programs and other event ephemera, create a strategy for event publicity, and monitor overall event progress.
Coordinates events logistics with multiple departments across the Getty and arranges for room reservations, catering, audio-visual equipment, staffing, parking, and other event needs.
Coordinates services for participants, such as contracts, accommodations, travel and reimbursement. Disseminates information to program attendees.
Partners with outside vendors.
Provides complete front and/or back of house management before and during the event.
Oversees dissemination and/or storage of event documentation.
Helps maintains GRI events calendar.
Participates in budget management.
Provides administrative assistance for section. Provides assistance as needed.
Collects and maintains promotional email lists
1-3 years of project/process management and/or event planning experience as well as administrative experience
All employees must be fully-vaccinated against the COVID-19 virus as a condition of employment. Exemptions from this requirement as a reasonable accommodation due to medical contraindication, disability or sincerely held religious belief or practice will be considered.
Knowledge, Skills and Abilities
Ability to manage projects, beginning to end
Strong communication skills, including diplomacy, and ability to work with people at multiple levels throughout the organization
Ability to manage multiple, sometimes conflicting deadlines
Proficient in all basic office software and Zoom Webinar
Ability to manage last-minute changes and troubleshoot urgent situations
Comfortable integrating ongoing office administration into project-focused workload
Equal Opportunity Employer
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.