The Getty

Project/Administrative IV

Requisition Number
2022-3921
Type
Regular Full-Time
Position Status
Getty Center
Program/Department
Trust - 0111-DEI Administration
Category
Administrative and Support Staff
Salaried/Hourly
Hourly
Targeted Hiring Range
$25.17 - $31.46 Hourly
ERRP Eligible
No
Salary
Commensurate with experience and internal equity

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

This is a full time position that will support the work of the DEAI Council and its co-chairs. Getty established the DEAI Council, a diverse and inclusive group of employees, in early 2020 to make recommendations and partner with senior leadership on strategies for change.

 

The DEAI Council’s Purpose Statement:

 

As Getty advances and shares the world’s visual art and cultural heritage for the benefit of all, the DEAI Council’s purpose is to listen to, value, and embrace all members of our community, including their many backgrounds, experiences, needs, and challenges.

 

As advocates, we, the DEAI Council, will collaborate with everyone within the organization to champion the benefits of diversity.

 

We will develop strategic initiatives that result in meaningful change.

 

We will hold ourselves, our leaders, and our Getty community accountable for the ongoing process of creating a more accessible, healthy, equitable, and inclusive environment.

 

This position reports to and works closely with the Director of Human Resources, while supporting the work of and receiving oversight and guidance from the DEAI Council’s co-chairs.

 

The DEAI Administrative Assistant will handle administrative tasks and manage logistics for work being carried out by DEAI Council members and others engaging with the Council in these efforts. The Administrative Assistant will need to perform duties with a high degree of confidentiality, independence, initiative and judgment, prioritizing the workload efficiently, be able to work independently, and meet deadlines under changing conditions.

Major Job Responsibilities

  • Schedule all DEAI Council, working group, and co-chair meetings, trainings, events, and other related appointments. This involves coordinating with external consultants as well as Getty staff.
  • Work with co-chairs and external consultants to prepare presentations for Council meeting.
  • Reserve and arrange for either Zoom or on-site meetings as needed.
  • Liaise with JONES representatives, co-chairs, and members for any materials needed prior to meetings and distribution of agendas.
  • Attend DEAI Council meetings and perform administrative tasks such as running slides, creating and running breakout rooms, taking notes and disseminating to participants.
  • Manage incoming email for the DEAI Council, applying discretion and judgment to disseminate to appropriate parties, and/or respond as needed
  • Refine and maintain a system to track and archive emails in the DEAI Council inbox, and understand trending topics
  • Provide reminders to DEAI Council subcommittees/working groups as requested, to ensure timely completion of action item.
  • May occasionally support subcommittees/working groups by providing note-taking, creating collaborative documents, and report gathering.
  • Support DEAI Council information sharing and communication efforts by gathering information from subcommittees or other groups, as needed.
  • Work with Director of Human Resources to maintain DEAI intranet pages (GO).
  • Prepare reports and other information as needed by DEAI Council and its subcommittees/working groups, with the oversight of Council co-chairs and JONES representatives.
  • Manage reports, collaborative documents, and other materials within repository to ensure legacy information and current project details are maintained.
  • Organize all DEAI documents and files in Office 365 OneDrive.
  • Utilize Getty’s Financial system to prepare and submit requisitions and invoices for DEAI Council related programs
  • Develop and distribute surveys to and on behalf of the Council
  • Under the direction of the co-chairs or supervisor, write, have translated and submit in a timely manner any DEAI Council information for Getty THIS WEEK.

Qualifications

  • High school diploma/GED; Bachelor’s degree preferred
  • Minimum 3-4 years related experience in administrative support

Requirement

All employees must be fully-vaccinated against the COVID-19 virus as a condition of employment. Exemptions from this requirement as a reasonable accommodation due to medical contraindication, disability or sincerely held religious belief or practice will be considered.

Knowledge, Skills and Abilities

To be successful in this role, the selected individual will have:

  • Emotional intelligence strength and the sensitivity to work with sometimes difficult topics
  • Capacity to be open to new information, perspectives and experiences of others
  • In depth understanding of the Getty, as an organization.
  • Strong commitment to Getty’s DEAI work as an institutional goal for the betterment of the whole organization
  • Exceptionally sound judgment and highly competent at maintaining confidentiality
  • High-level of experience and expertise related to administrative work and support
  • Outstanding organizational skills and detail orientation
  • Excellent written and oral communication skills and ability to communicate across all areas of the organization
  • Advanced Microsoft Office suite skills and ability to embrace and learn new technology (especially OneDrive, Outlook scheduling, Excel, and PowerPoint)  
  • Capacity to handle multiple tasks and deadlines simultaneously

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.