The Getty

Rights Assistant

Requisition Number
2021-3816
Type
Regular Full-Time
Position Status
Getty Center
Program/Department
Publications - 1301-Publications Administration
Category
Publications
Salaried/Hourly
Hourly
Targeted Hiring Range
$22.35 - $27.38 Hourly
ERRP Eligible
No
Salary
Commensurate with experience and internal equity

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

Getty Publications produces award-winning books that result from or complement the work of the J. Paul Getty Museum, the Getty Conservation Institute, the Getty Research Institute, and the Getty Foundation. The approximately 35 books published each year cover the fields of art, photography, archaeology, architecture, conservation, and the humanities for the public, children, and specialists. Most books are published in print, and an increasing number are published digitally as well.

 

As a member of the Rights Department within Getty Publications, the Rights Assistant will work closely with editors, production coordinators, designers, and other Getty staff and freelancers to produce a wide range of high-quality illustrated art books, including collections-based titles, academic monographs, trade titles, and children’s books, in both print and digital formats.

 

Getty Publications offers a collegial and family-friendly work environment where work-life balance is encouraged. We support a hybrid work schedule with some days at our Getty Center offices and some days at home. Staff members can participate in community service, serve on committees on diversity, equity, accessibility, and inclusion and on mentorship and community building, and contribute to the book-acquisition process.

 

Under direct supervision of the Rights Manager, and working closely with other Rights Department staff, the Rights Assistant sources and purchases reproduction-quality images for Getty publications, secures reproduction permission for images, manages the files for transmittal to Design/Production, and processes invoices for payment. The Rights Assistant also supports the licensing of Getty publications to third parties by preparing materials for book fairs and online promotional efforts, by creating copublication contract requisitions, and by handling other administrative duties related to the acquisition of images and licensing of Getty content. 

Major Job Responsibilities

  • Assists with rights and permissions work, which includes maintaining image files and logs, sourcing images and obtaining permission to reproduce those images, reviewing image files for content and quality, and other related tasks.
  • Corresponds with authors, rights holders and publishers, both domestic and international.
  • In support of licensing efforts, assists with the creation of promotional materials for book fairs, researches potential copublishing partners, and drafts promotional e-mails soliciting interest from potential partners in forthcoming publications.
  • Creates and monitors purchase orders and invoices, tracks payments, acts as a liaison with the Procurement and Accounting departments, runs project cost-to-date reports, and monitors project spending against budget.
  • Monitors and answers incoming rights inquiries via email.
  • May arrange travel and prepare travel authorizations and expense reports.
  • Reconciles statements for departmental credit card.
  • Schedules meetings, manages calendars, purchases supplies, tracks courier shipments, manages files and makes copies as needed.

Qualifications

  • High School or GED required, bachelor’s degree preferred
  • 1-3 years experience in office support position, with publishing or permissions experience a plus

Requirement

All employees must be fully-vaccinated against the COVID-19 virus as a condition of employment. Exemptions from this requirement as a reasonable accommodation due to medical contraindication, disability or sincerely held religious belief or practice will be considered.

Knowledge, Skills and Abilities

  • Proficient in Microsoft Office (especially Word and Excel); familiarity with Adobe Acrobat (including Bridge).
  • Strong written and verbal communication skills, good organizational skills, flexibility in adapting to shifting deadlines and priorities, and ability to focus on details.
  • Experience using automated financial reporting systems helpful (we use PeopleSoft Financials).
  • Strong interest in cultivating a diverse, equitable, and welcoming team environment. 
  • Familiarity with and/or interest in art history a plus.

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.