The Getty

Project/Administrative III

Requisition Number
2021-3813
Type
Regular Full-Time
Position Status
Getty Center
Program/Department
Trust - 1460-Plant Engineering
Category
Facilities Maintenance
Salaried/Hourly
Hourly
Targeted Hiring Range
$22.35 - $27.38 Hourly
ERRP Eligible
No
Salary
Commensurate with experience and internal equity

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

Provides administrative aide or project coordination for a department, program or project team.

Major Job Responsibilities

  • Composes and produces a variety of business correspondence, reports and related materials or guides the work of other staff to produce these materials
  • Coordinates the preparation, development and production of major documents, such as presentations or proposals
  • Responds to inquiries and requests for information requiring knowledge of department/program activities, policies and procedures
  • Serves as internal resource to department/program staff on Getty policies and procedures. Researches information and relays official interpretations. Stays up to date on organizational policies and procedures
  • Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with external vendors for services, prepares agendas, gathers and organizes substantiating information, and oversees production and distribution of related materials. Attends functions to ensure satisfactory outcome
  • Researches and gathers data for department/program reports. Conducts preliminary analysis of data and recommends report content and format to display findings most effectively
  • Assists in administration of contracts. Interacts with Procurement and Finance Departments to provide information and resolve issues
  • Assists in the preparation of budget materials. Tracks and monitors budget expenditures and reports on variances
  • Oversees day-to-day office operations. Implements changes or enhancements to procedures to improve productivity and efficiency
  • Assists in maintaining office equipment and purchases
  • May advise, direct or review the work of staff or external consultants

Qualifications

  • High school diploma/GED; Bachelor’s degree preferred
  • Minimum 3-4 years related experience

Requirement

All employees must be fully-vaccinated against the COVID-19 virus as a condition of employment. Exemptions from this requirement as a reasonable accommodation due to medical contraindication, disability or sincerely held religious belief or practice will be considered.

Knowledge, Skills and Abilities

  • Proficient computer skills and demonstrated experience with office software and email applications
  • Demonstrated ability to follow through and complete assigned tasks
  • Strong verbal and written communication skills
  • Excellent customer service/interpersonal skills
  • Ability to prioritize and multi-task
  • Depending on assigned area, reading or conversation skills in one or more foreign languages preferred

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.