The Getty

Head of Institutional Procurement

Requisition Number
2021-3756
Type
Regular Full-Time
Position Status
Getty Center
Program/Department
Trust - 0225-Procurement and Contract Svcs
Category
Professional/Managerial
Salaried/Hourly
Salaried
Targeted Hiring Range
$145,493 - $196,414 Annually
ERRP Eligible
No
Salary
Commensurate with experience and internal equity

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

The Head of Institutional Procurement & Contract Services plans, directs and manages the central procurement activities of the J. Paul Getty Trust (“Getty”) and its four programs (i.e., Museum, Conservation Institute, Research Institute, Foundation), including identification of ways to reduce costs, provide a high level of customer service, streamline processes (i.e., best practices, software enhancements), and serves as a liaison to vendors, contractors and Getty management.

 

The Getty has retained Opus Partners (www.opuspartners.net) to support this recruitment. Katie Dean, Associate Partner is leading the search. Confidential inquiries, applications, and nominations should be submitted by email to Katie (katie.dean@opuspartners.net).

Major Job Responsibilities

  • Manage the daily operations of the Procurement & Contract Services department to ensure that the material and service requirements of the Getty are met in a timely, efficient, effective and ethical manner.  Provide oversight of all purchases in compliance with Getty procurement policies and procedures.  Additionally, compliance with all applicable Federal and State rules and regulations (e.g., Federal Grants).
  • Develop and expand supplier diversity programs.
  • Supervise department staff of up to fifteen including but not limited to assignment of work and review of employee work product.  Responsibility for all personnel decisions including hiring, firing and training of staff.
  • Provide continuous staff development opportunities to ensure staff possesses sufficient training and required skill levels to perform their assigned tasks in a proficient manner; ensure proficiency is maintained in current technologies.  Promote and support ongoing teamwork within the department.
  • Evaluate, make recommendations, and develop Getty-wide purchasing policies and procedures for implementation of standards that represent best purchasing methods.
  • Plan for future operations of the department with emphasis on efficiency and effectiveness in meeting the needs of both internal and external customers, statutory and regulatory compliance and compliance with requirements as set by various granting agencies.
  • Oversee training and instruction to personnel throughout the Getty community to provide direction as it relates to procurement policies and procedures (e.g., procurement options, best purchasing methods, bidding requirements, appropriate product/service/vendor evaluation, lease vs. buy decisions, contract administration and problem resolution).
  • Provide leadership over ongoing enhancements and implement new initiatives including software upgrades in collaboration with Getty Digital Group.
  • Develop and maintain excellent working relationships with all programs and departments through understanding their purpose and objectives.
  • Serve as the primary resource for staff and vendors as necessary to interpret policies and procedures, assessing client needs and providing dispute resolution when necessary.
  • Maintain current knowledge of advance purchasing methods and techniques, the Uniform Commercial Code and applicable laws, rules and regulations as to be able to recommend revisions to existing practices to maximize efficiency, effectiveness, and customer satisfaction.
  • Continually evaluate products and services offered by existing and prospective vendors.
  • Assist customers in selecting the vendor most appropriate to meet their needs through evaluation of competitive proposals.  Negotiate with vendors when appropriate.
  • Review with the Controller on a regular basis real-time reports of contract status and key statistics to monitor and evaluate contract throughput and customer satisfaction.
  • Manage the competitive solicitation process (e.g., RFx’s)
  • Research and reconciliation of vendor contracts and payments.
  • Special projects

Qualifications

Bachelor’s degree in business, finance or related field from an accredited college or university.  

5 -10 years of progressive work experience managing procurement functions on behalf of an organization.

Certified Professional in Supply Management (CPSM), Certified Procurement Professional (CPP) or similar designation preferred.

Requirement

All employees must be fully-vaccinated against the COVID-19 virus as a condition of employment. Exemptions from this requirement as a reasonable accommodation due to medical contraindication, disability or sincerely held religious belief or practice will be considered.

Knowledge, Skills and Abilities

  • Strong supervisory and time management skills.
  • Analytical and critical thinking skills.
  • Demonstrate expertise in independently drafting and analyzing RFP’s, RFQ’s, RFI’s, contracts, business documents and /or other agreements while assuring compliance with applicable laws, guidelines and prime contract terms.
  • Strong negotiation skills.
  • Excellent communication skills.
  • Demonstrated high level of proficiency in the Microsoft suite of applications such as Word, Excel and PowerPoint with familiarity with enterprise financial systems (e.g., PeopleSoft, SAP).

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.