Getty Publications produces award-winning books that result from or complement the work of the J. Paul Getty Museum, the Getty Conservation Institute, the Getty Research Institute, and the Getty Foundation. The approximately 35 books published each year cover the fields of art, photography, archaeology, architecture, conservation, and the humanities for both the general public and specialists. Most books are published in print but an increasing number are published digitally.
As a member of the Design and Production Department within Getty Publications, the Production Coordinator will work closely with editors, designers, and other Getty staff and freelancers to produce a wide range of illustrated books.
Obtain initial and revised pricing quotations from printers, prepress vendors, typesetters, and other freelancers; interpret quotations and evaluate how prepress and manufacturing options affect budgets. Use this information to develop production budgets for individual projects. Track costs against approved budgets.
Working collaboratively with the project editor, designer, and rights and permissions coordinator, plan project workflow. Create key date schedules and detailed schedules and enforce deadlines. Coordinate and facilitate the work of the project team leading up to transmittal of final materials and through delivery of finished books.
Assess quality of available image files from a wide range of sources. Organize and manage those files as required. Color correct proofs through multiple rounds.
Evaluate manufacturing methods and materials to ensure high quality standards for all freelance, vendor, and supplier work. Oversee typesetting, prepress and manufacturing processes. Approve all tests, F+Gs, bindery samples, and advance copies.
Prepare purchase order requisitions for freelance and other outside services, and for manufacturing-related suppliers and vendors. Review, negotiate, and approve final invoices. Prepare detailed delivery instructions to multiple locations and track shipments as they progress to ensure timely delivery.
Work closely with Rights Manager to communicate standards and evaluate proofs, materials, and printing handled by copublishing partners.
Work with digital publishing staff on select projects to prepare files and to integrate print and digital workflows.
Travel domestically and internationally to supervise the printing of books as required. Review page impositions and advise printers on books printing without supervision.
Regularly update publications department database with current project information.
Report to Design and Production Manager at all stages of production.
Strong math skills and experience in soliciting and interpreting book manufacturing estimates and managing budgets.
Must have in-depth knowledge of high-quality art book production and manufacturing, including understanding of color separation and proofing, paper selection, prepress processes, offset and digital printing, press supervision, finishing and binding, and shipping logistics.
Must have experience color correcting all types of proofs.
Computer skills in a MAC environment, including Word, Excel, Bridge/Photoshop and Acrobat. Must understand the capabilities of InDesign and Illustrator. Ability and willingness to learn other software applications as required.
Excellent written and verbal communication skills, strong organizational skills, ability to manage multiple complex projects and to adapt to shifting deadlines and priorities.
Ability to work collaboratively and flexibly in a team-driven environment. Ability to negotiate and handle delicate situations with diplomacy and tact.