The Getty

  • Project/Administrative IV

    Posted Date
    1 month ago(2/19/2019 10:59 AM)
    Requisition Number
    2019-3339
    Type
    Regular Full-Time
    Position Status
    Getty Center
    Program/Department
    Trust - 0114-Communications
    Category
    Administrative and Support Staff
    Salaried/Hourly
    Hourly
    Targeted Hiring Range
    $24.19 - $30.24 Hourly
    Salary
    Commensurate with experience and internal equity
  • Job Summary

    Provides specialized administrative support for the dynamic and fast-paced Communications Department at the Getty Center.  This role will provide a broad range of administrative support for the Media Relations, Marketing, Creative Services, and Digital Content Strategy teams encompassing writing, including for Getty Web sites, presentation preparation, social media and web activity reports preparation, and events planing supporting communications and marketing programming. This position will report to the Vice President of Communications managing calendaring, handling complex scheduling and travel arrangements, processing business expenses, and responding to incoming phone inquiries.   

     

    Attention to detail as well as strong communication, writing, and organization skills are essential for this position.  Must be reliable, proactive, forward thinking, able to work well under pressure and meet multiple daily deadlines as well as possess exceptional interpersonal and time management skills.  Will coordinate activites among department and outside parties, and contacts personnel at all organizational levels to gather information.  Work may involve diverse duties that require research, analytical skills and the ability to draft and revise a wide range of documents.  Must be proficient in Word, Excel, Acrobat, Power Point, and Outlook.   

     

    A minimum of 4 years related experience plus Bachelor's degree required. 

       

    Major Job Responsibilities

    • Calendaring and scheduling of activities for Vice President of Communications 
    • Occasional writing, including for Getty web sites and publications and meeting notes
    • Presentation preparation
    • Preparation of reports of social media and web activity, and other results from communications campaigns
    • Manage a shared project management and tracking platform to share documents and information internal to the department; organize deadlines and meeting notes
    • Manage production, proof-reading of communications materials
    • Process business expense reports for Vice President of Communications, credit card transactions, and timecards
    • Arrange and coordinate events in support of communications and marketing programming
    • Respond to requests for photography through the digital asset management system
    • Providing phone coverage for the department's main number

    Qualifications


    • High school diploma/GED; Bachelor’s degree

    • Minimum 4-6 years related experience

    Knowledge, Skills and Abilities

    • Strong writing skills, including business writing, news writing, expository writing
    • Ability to draft business correspondence and emails
    • Understanding of copy editing and proof-reading
    • Strong attention to detail
    • Presentation preparation, knowledge of Power Point
    • Advanced computer skills and demonstrated experience with office software and email applications including Microsoft Outlook
    • Excellent organizational skills and attention to detail
    • Demonstrated success in following through and completing projects
    • Excellent verbal skills
    • Excellent customer service/interpersonal skills
    • Ability to prioritize and multi-task