The J. Paul Getty Museum's Public Affairs department seeks a highly organized, responsible and flexible individual to provide administrative support for the department as a Senior Staff Assistant. The successful candidate will be proficient with Microsoft Office applications and data systems (Raiser’s Edge experience is a strong plus), have strong administrative, communication (both written and verbal) and interpersonal skills and exercise discretion in dealing with confidential information.
Duties require largely independent execution, including: coordinating meetings, events, and domestic and international travel; composing and tracking a wide range of documents, and preparing reports. Heavy involvement with Museum exhibition opening events, from developing the invite lists to managing the mailings, taking RSVPs, and assisting with night-of event needs. Also manages the event budget for quarterly reporting needs.
Regularly performs a variety of routine accounting, budget tracking and forecasting, expense reporting, filing, desktop computer support, mailing, and other clerical tasks. Anticipates departmental administrative needs and develops efficiencies to minimize workflow disruptions. Handles complex written and phone inquiries and interacts with all level of internal personnel and outside colleagues and guests.