The Getty

  • Assistant Registrar

    Posted Date
    1 month ago(1 month ago)
    Requisition Number
    Regular Full-Time
    Position Status
    Getty Center
    Museum - 0324-Registrar
    Museum Operations
    Targeted Hiring Range
    $24.19 - $30.24 Hourly
    Commensurate with experience and internal equity
  • Job Summary

    The J. Paul Getty Museum seeks an experienced individual to assist with coordinating loans for approximately 20 exhibitions held at the Getty Center each year.  Reporting to the Exhibitions Registrar, the successful candidate will have experience with an automated collections management system and with Windows-based software packages; an understanding of and familiarity with various means of local, national and international transport and how each affects works of art; strong administrative skills to handle paperwork and meet deadlines; excellent verbal and written communication skills required.  Must be flexible and able to work on several projects at once.

    Major Job Responsibilities

    • Prepares loan agreements to accompany official loan request letters; reviews and tracks lenders’ loan conditions in collections database (TMS); assists in preparing exhibition shipping and courier budgets and Indemnity applications; prepares and distributes Indemnity and insurance certificates to lenders; compiles condition report notebooks; assists during installations and de-installations.
    • Assists in making shipping and courier arrangements for exhibitions: makes courier hotel reservations; generates courier information sheets and courier packets; generates exhibition reports, receipts, and maintains courier spreadsheets.
    • Coordinates packing and shipping with Museum staff, Trust security, and outside contractors; checks shipments in and out, and may also act as courier. 
    • Assists in maintaining the quality and accuracy of object documentation in TMS, enters updates, and/or proofs records on exhibitions, loans, objects and shipments based on information provided by lenders, curators, or agents regarding loans and shipments. 
    • Assists in the preparation and tracking of the department's budget.


    • Bachelor's degree in art history or related field

    • 1-3 years of registration or publications experience or related experience in collections documentation, handling or movement or in the granting or obtaining of electronic rights

    Knowledge, Skills and Abilities

    • Applies basic knowledge of collection documentation, image reproduction, loan and rights negotiation, license agreements or copyright law to routine assignments and work
    • Competent with database systems, and basic imaging software
    • Knowledge of local, national and international transportation and how each affects works of art
    • Reading and conversation skills in one foreign language preferred
    • Excellent communication and interpersonal skills
    • Ability to deal with confidential information
    • Basic knowledge of digital imaging and photographic methods