The Getty

  • Metadata Assistant IV

    Posted Date
    1 month ago(1 month ago)
    Requisition Number
    LT Full-Time
    Position Status
    Getty Center
    GRI - 0454-Collecting and Provenance
    Targeted Hiring Range
    $21.48 - $26.31 Hourly
    Commensurate with experience and internal equity
  • Job Summary

    Under periodic supervision, works on limited-term German Sales II project. May create, select, evaluate, capture, manipulate, and edit metadata. May create and manage digital assets and ingest them into systems. May reformat collection materials. May assist in the research and development of controlled vocabularies.

    Major Job Responsibilities


    • May search, identify, evaluate, select, create, edit, enhance, and transform metadata based on established procedures, standards, and best practices
    • Retrieve and clean up the raw OCR (Object Character Recognition) data and its corresponding PDF scan from the server
    • Map out the structure of the catalog using the PDF scans (e.g. where the headings occur, the numbering format, spacing, etc.)
    • Choose a formatting template that confirms best with the format of the catalog; run data through the program and check for errors
    • Using PERL, pull together the clean data files, the section headings, and object types into an Excel spreadsheet; reconcile spreadsheet with PDF scan
    • Combine separately generated spreadsheets and send to project team members and outside editors
    • May track and document workflows
    • May assist with validating artist names against an authority database, entering prices and buyer names from secondary sources, etc.
    • May interact with external researchers, vendors, and colleagues
    • May develop and conduct training sessions
    • May supervise others


    • Bachelor’s degree in art history or a related discipline
    • Graduate course work in Library & Information Science, Art History or a related discipline preferred
    • 4-5 years related experience, preferably in an academic, arts, or cultural institution
    • Reading knowledge in at least one foreign language required

    Knowledge, Skills and Abilities

    • Excellent written and verbal communication skills
    • Ability to prioritize and meet deadlines
    • Ability to work collaboratively to solve problems
    • May require familiarity with standards and best practices for cataloging and/or archival processing
    • May require ability to handle rare and unique materials with care
    • Ability to learn new technologies and software applications
    • Experience with database or content management systems preferred
    • Foundational knowledge of metadata principles
    • Experience with industry-standard software suites as appropriate to assigned duties, for example: MS Office, Adobe Creative Suite, etc.
    • May be assigned to work at off-site locations