The Getty

  • Project/Administrative I

    Posted Date
    6 days ago(6/12/2018 7:40 AM)
    Requisition Number
    2018-3174
    Type
    Regular Full-Time
    Position Status
    Getty Center
    Program/Department
    Trust - 0220-Insurance and Risk Management
    Category
    Administrative and Support Staff
    Salaried/Hourly
    Hourly
    Targeted Hiring Range
    $15.90 - $19.08 Hourly
    Salary
    Commensurate with experience and internal equity
  • Job Summary

    Responsible for providing general clerical duties for a department, program or project team.

    Major Job Responsibilities

    • Screens, sorts and distributes incoming mail in accordance with specific instructions
    • Sets up and maintains hard copy and/or electronic files and records
    • Composes routine correspondence based on general instructions; enters correct information on form letters for varying situations
    • Answers phones, takes messages, screens calls and/or provides information in accordance with general instructions, directs more complex inquiries through proper channels
    • Orders and maintains office supplies as necessary
    • May serve as receptionist; greets screens and directs visitors/callers to appropriate staff member. May provide basic information to Getty staff and/or the general public on a regular basis
    • May schedule meetings, appointments or make travel reservations for department or program staff

    Qualifications

    • High school/GED
    • 1-2 years related experience

    Knowledge, Skills and Abilities

    • Bi-lingual Spanish language skills preferred

    • Basic computer skills and demonstrated experience with office software and email applications
    • Strong organizational skills and attention to detail
    • Strong verbal and written communication skills
    • Excellent customer service/interpersonal skills