The Getty

  • Temporary

    Posted Date
    3 weeks ago(5/3/2018 6:04 PM)
    Requisition Number
    2018-3165
    Type
    Temporary
    Position Status
    Getty Center
    Program/Department
    Trust - 0230-A.P. and Payroll Services
    Category
    Accounting/Finance
    Salaried/Hourly
    Hourly
    Targeted Hiring Range
    $18.80 - $23.03 Hourly
    Salary
    Commensurate with experience and internal equity
  • Job Summary

    Under direct supervision, performs routine technical accounting support work. Work involves performing detailed assignments in recording, classifying, examining and verifying financial records, documents, or reports.

    Major Job Responsibilities

    • Handles the AP mailbox by:
      • Sending invoices to be scanned into AP Processing Q
      • Responds to queries received from vendors and Getty community
    • Daily invoice scanning/filing 
    • Assists with daily data entry of vendor invoices
    • Performs a range of general clerical duties and account support functions for the A/P and Payroll departments
    • Supports the department's operations by filing documents and making copies
    • Assists with the reconciliation processes by providing appropriate back up and supporting paperwork
    • Reconciles vendors' statements by finding discrepancies
    • Maintains regular contact with other departments to obtain and convey information
    • Completes special projects and miscellaneous assignments as required
    • Matches invoices to checks, mails and distributes check accordingly
    • Researches vendors' checks that have not been cashed with our bank
    • Places stop payments to uncashed checks and requests new ones
    • Responds to vendor inquiries
    • Assists in month end closing

    Qualifications

    • High School Diploma/GED
    • Bachelor's degree in Accounting or Finance related field preferred
    • Minimum 3 years accounting support experience

    Knowledge, Skills and Abilities

    • Proficient computer skills and experience with office software and email applications
    • Strong verbal and written communication skills
    • Excellent customer service/interpersonal skills
    • Demonstrated ability to follow through and complete assigned tasks
    • Excellent organizational skills and attenton to detail