Reporting to the Supervisor in Buildings and Sites, the Senior Project Coordinator will be based in the Getty Conservation Institute office supporting a number of Project Specialists on a variety of complex international projects.
Applies comprehensive knowledge of Institutional and departmental policies and procedures to complete a wide range of complex project coordination tasks. Assists in the creation and tracking of contracts, including communication with outside vendors and processing invoices for payment. Assists in preparation of budget materials and with developing and finalizing project plans and budgets. Tracks, monitors and reports on project progress and budget expenditures. Coordinates logistics for complicated international travel, supply orders and shipping for projects. Prepares travel documents and expense reports. Arranges logistics and assists international visitors to the Institute. May help coordinate international meetings, training courses, conferences, seminars, etc. as needed.
A Bachelor’s degree and 4-6 years experience coordinating projects is necessary.
Knowledge, Skills and Abilities
Candidates must be proficient in Excel, Word and database software with strong written, verbal communication and listening skills. Must be detailed-oriented, able to effectively handle multiple demands, shifting priorities and rapid change, a good problem-solver and a creative thinker. Demonstrated success in follow through and completing projects. Fluency in a foreign language strongly desired, Spanish preferred.
Deadline for application submission: May 31, 2018
All applicants should upload a cover letter and resume as a single file (either as a PDF or MS Word document) when prompted to upload a resume online.