The Getty

  • Director of Advancement Services

    Posted Date
    1 month ago(4/24/2018 10:36 AM)
    Requisition Number
    Regular Full-Time
    Position Status
    Getty Center
    Trust - 0121-Development
    Targeted Hiring Range
    $72,163.52 - $93,800.72 Annually
    Commensurate with experience and internal equity
  • Job Summary

    The Director of Advancement Services will be responsible for prospect identification, research and management; gift processing and acknowledgement; and donor relations and stewardship, to achieve the J. Paul Getty Trust’s fundraising goals.  Reporting to the Senior Director for Operations, the Director will support the Development Department in building and maintaining a pool of friends, prospects, and donors which will support a growing front-line engagement and fundraising operation.  This position requires a passion for the Getty’s cultural and artistic mission with a desire to participate in the growth of a top-tier Institutional Development organization.

    Major Job Responsibilities

    • Prospect Management
      • S/he will assist in developing prospect assignment, management, and tracking policies and create systems for monitoring compliance with those policies.
      • Safeguard data integrity and manage issues that arise from the need for data consistency. Develop and implement a regular audit process to ensure that all users are in full compliance with prospect management policy and processes
    • Prospect Research
      • S/he will collect, analyze, and synthesize complex financial, legal and corporate information to identify new prospects and elucidate their capacity, affinity and desire to support the Getty.
      • S/he will use this research to prepare profiles of prospects for use by Senior Getty leadership and trustees to solicit gifts.
      • S/he will supervise the Development Prospect Research Analyst
    • Database Prospect Reporting and Analysis
      • S/he will develop regular and ad-hoc reports for the Vice President and Senior Director of Operations to set goals, manage prospects, build portfolios and, in general, support a metrics-driven prospect management system. Such reports include, but are not limited to: gift tables for yearly goals and campaign or project goals; prospect pool management reports for planning, management, and projection of activity; and analytical reports that provide accurate projections of gifts in the pipeline and demographic information on the prospect pool. 
    • Pipeline Development
      • S/he will work with the Vice President and Senior Director of Operations to prioritize prospect assignments and portfolio development. This includes portfolio analysis and using various filters (e.g., giving trends and capacity, proactive/reactive research, peer screenings), to build and maintain balanced prospect portfolios. 
    • Training
      • S/he will provide training for new and current frontline gift officers on the Getty’s prospect management policies, the use of prospect management reporting tools and serve as an advisor for best practices within the prospect management system.
      • S/he will serve as the primary liaison for Getty program staff regarding the prospect management system. 
    • Donor Relations and Stewardship
      • Monitor processing and recording of all gifts in the Raiser’s Edge database and ensure that it is accurate and timely. Review, revise, and maintain processes and procedures for all gifts and pledges. Establish and document gift acceptance policies that are in accordance with industry standards.
      • Oversee donor recognition and stewardship. Develop donor relations programs and policies for the Getty. Write reports as needed for Council members and major donors that explain how their funds have been used.
      • Provide the data for the Annual Trust Report for Cash, GIK, Councils, Corporate and Foundations, and Patrons.
      • Oversee Councils Renewal Process.



    Bachelor’s degree required, MA preferred. A minimum of 8 years progressive experience in the field of fundraising prospect research and analysis. Experience with constituent management databases and/or reporting software – experience with Raiser’s Edge preferred * Strong working knowledge of Microsoft Office applications, including creating pivot tables and graphs in Excel * Experience designing internal performance management reports using business intelligence applications e.g., Crystal Reports, Business Objects, or Tableau * Excellent interpersonal and communication skills, both oral and written, to work effectively with senior management, trustees, prospective donors, volunteers and staff * Ability to set priorities and manage work flow to fulfill objectives and meet goals according deadlines in a high-paced work environment.

    Knowledge, Skills and Abilities

    • Knowledge of project management theories and practices applicable to highly complex projects
    • Skill in project management monitoring, in addressing changes in scope and budget, and in operating computers and applicable computer software
    • Ability to manage project activities; to establish project goals and objectives; to exercise sound judgment in making critical decisions; to analyze complex information and develop plans to address identified issues; to demonstrate negotiation and facilitation skills; to identify project risks and gaps; to prepare reports; to communicate effectively; and to plan, assign, and/or supervise the work of others