The Getty

  • Research Library Rights Coordinator

    Posted Date
    7 months ago(4/24/2018 3:44 PM)
    Requisition Number
    Regular Full-Time
    Position Status
    Getty Center
    GRI - 0419-Research Services
    Targeted Hiring Range
    $62,342.80 - $81,055.52 Annually
    Commensurate with experience and internal equity
  • Job Summary

    The Getty Research Institute (GRI) seeks an experienced and knowledgeable Rights Coordinator to work with staff across the programs of the J. Paul Getty Trust as the central internal contact point regarding rights assessment and clearance for materials held in the GRI Research Library’s Special Collections. Interprets GRI contracts, Deeds of Gift, and non-exclusive licenses and conducts rights research. This position reports to the Head of Permissions within the Research Library. The successful candidate will be a personable, flexible, well-spoken, and diplomatic individual having significant experience conducting rights research and analysis, preferably in a Research Library environment.

    The Getty Research Institute is dedicated to furthering knowledge and advancing understanding of the visual arts and their various histories through its expertise, active collecting program, public programs, institutional collaborations, exhibitions, publications, digital services, residential scholars programs, and research library. The special  collections are comprised of rare and unique materials documenting art history and visual culture: nearly 70,000 rare books and journals, more than 1,100 collections of rare photographs; about 25,000 prints dating from the 15th century to the present; and nearly 6,000 collections of archives, including unique manuscript material, drawings, audiovisual recordings, art objects, architectural models, and a growing number of email archives and digital files. Additionally, the Photo Archive contains nearly two million study photographs of fine and decorative arts and architecture.


    Major Job Responsibilities

    • Assist and advise on various Getty projects  that include GRI materials such as, but not limited to, Getty exhibitions, social media, digital projects, and publications.
    • Oversee and manage a centralized GRI Rights Database, including creating new records, revising existing records, developing workflows for gathering rights information from staff, and for updating the database with information from acquisition files.
    • Assist with gathering, entering, and maintaining Rights metadata in GRI registration system and digital asset management system from various GRI contacts.
    • Develop strategies for orienting Research Assistants and other Getty staff to the basics of rights research for the Getty and provide guidance on reproductions and permissions issues to GRI staff by attending launch meetings for exhibitions (onsite and online), mobile tours, etc.
    • Advise, consult, and assist staff on the legal issues and responsibilities related to works of art and loan objects and the rights to reproduce them, supporting projects to update legacy agreements and licenses to obtain additional rights or new non-exclusive licenses from current rights holders, for digitization and other uses, as applied to special collections and photo archive materials.



    • BA in Art History or related discipline; MLIS, Archives Certification, or equivalent research experience in Art History or a related discipline; advanced subject degree preferred (law, intellectual property, art history, museum studies, etc.)
    • 3-5 years of library, archives, or visual resources collection experience. 
    • 2-3 years of experience working in a rights and reproductions role, in a library, archive, visual resource collection, or other arts-related or non-profit organization.
    • Working knowledge of U.S. intellectual property law, including “fair use,” “orphan works,” privacy, publicity, and other issues affecting libraries and archives in the print and digital realm, as well as the ability to interpret and communicate copyright information to Getty staff.
    • Familiarity with digital licensing protocols, such as Creative Commons and
    • Ability to work with Microsoft suite of software, Filemaker, and Acrobat.
    • Experience with digital asset management systems and/or collection registration systems.
    • May require supervisory experience.

    Knowledge, Skills and Abilities

    • Excellent written and verbal communication skills, including the ability to professionally and diplomatically communicate with Getty staff, artists, foundations, estates, museums and artists’ rights societies.
    • Exceptional attention to detail and project management skills with experience handling multiple deadline-driven projects simultaneously.
    • Must enjoy and excel at working both collaboratively and independently.
    • Advanced knowledge of intellectual property rights, copyright, rights management, collection documentation, image reproduction, license agreements, rights negotiation, and donor and user privacy issues to complex assignments and work.
    • Critical thinking and problem solving skills.
    • Knowledge/familiarity with at least two Western European languages preferred.
    • Excellent attention to detail and organizational skills.
    • Proven project management experience.
    • Proven experience dealing with confidential information.
    • Flexibility/ability to react quickly and positively to change and ability to accept/create new opportunities and challenges essential.
    • Must be able to work independently and within teams.
    • Familiarity with library standards, best-practices, library applications, computer systems, online databases, and image delivery technology.
    • Knowledge of professional practices associated with materials found in special collections, including rare books, manuscripts, and graphic materials.