The Getty

  • Grants Administrator I

    Posted Date
    4 days ago(6/14/2018 3:07 PM)
    Requisition Number
    LT Full-Time
    Position Status
    Getty Center
    Foundation - 1042-Grants Administration
    Targeted Hiring Range
    $24.19 - $30.24 Hourly
    Commensurate with experience and internal equity
  • Job Summary

    Provides grants management support for specific Getty grant programs, including data entry and payment processing, and provides administrative assistance to a senior manager and/or one or more departments. Administers and tracks matching gifts for staff and Trustees.

    Major Job Responsibilities

    • Works with Head of Grants Administration to resolve more routine Fluxx issues and other technology-related issues
    • Works with Getty Digital for software testing and troubleshooting
    • Processes general grant inquiries organization-wide, including composing appropriate correspondence, declination notices, and dissemination of eligible inquiries and filing
    • Provides administrative support for department head, including composing, preparing and producing a variety of business correspondence, reports, materials, calendar maintenance, and travel Provides administrative support for Grants Administration department
    • Processes grant requests for residential and other grant programs, including intake and application processing, and eligibility review
    • Prepare financial and legal analysis of non US grants
    • Receives and distributes all checks from Accounting, including grants, honorariums, and other payments
    • Creates and sets up grant files that meet legal, auditing, and Foundation requirements for all Trust-wide grant programs
    • Uses Fluxx to produce reports and data sets
    • Undertakes special projects as assigned


    • Bachelor's degree
    • Minimum of 4 years administrative experience in a non-profit organization; grants administration experience preferred
    • Advanced computer skills and demonstrated experience with Fluxx grant tracking software, office software and email applications

    Knowledge, Skills and Abilities

    • Knowledge of and experience using Fluxx grant tracking software
    • Knowledge of html
    • Ability to apply legal, auditing, and Foundation requirements to Grants Administration functions
    • Aptitude for learning an analytical database and reporting functions
    • Basic understanding of IRS and foundation-specific regulations
    • Strong communications skills, oral and written
    • Excellent grammar and punctuation skills
    • Strong organizational skills, ability to multi-task and work efficiently
    • Proven ability to collaborate in teams across disciplines and build relationships