The Getty

  • Design Studio Coordinator

    Posted Date
    3 months ago(2/22/2018 11:42 AM)
    Requisition Number
    2018-3127
    Type
    Regular Full-Time
    Position Status
    Getty Center
    Program/Department
    Museum - 0333-Design
    Category
    Administrative and Support Staff
    Salaried/Hourly
    Hourly
    Targeted Hiring Range
    $23.72 - $29.65 Hourly
    Salary
    Commensurate with experience and internal equity
  • Job Summary

    The Design studio of the J. Paul Getty Museum is actively searching for a Design Studio Coordinator. Reporting to the Head of Design, the Design Studio Coordinator is responsible for ensuring day-to-day studio operations and procurement of goods and services run smoothly. Candidates should be self-motivated and able to work in a very fast-paced, deadline driven, collaborative, open studio environment.  The successful candidate will possess excellent organizational and communication skills. This is a MAC based studio.

     

    Major Job Responsibilities

    • Organizes and expedites flow of work through the Design Studio. Serves as resource to others on Getty policies and procedures or in the resolution of moderate to complex problems within the Design studio.
    • Effectively handles multiple demands, shifting priorities, and rapid change.
    • Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials. Guides the work of other staff that produces these materials. Includes correspondence involving high-level officials inside and outside the organization.
    • Maintains Head of Design, department and project team calendars, accepts or declines commitments on their behalf. Makes travel arrangements for supervisor, department and project team as needed.
    • Coordinates studio public relations functions, as assigned, such as special events, conferences, seminars, workshops etc. Arranges with external vendors for sites, facilities, catering, etc. Coordinates production and/or distribution of promotional materials. May attend functions to ensure satisfactory outcome.
    • Assists in administration of purchase orders and contracts. May draft agreements with partners, vendors and outside institutions including letters of agreement, contracts, and letters of invitation.
    • Monitors budgets, prepares and submits reports. Interacts with Procurement and Finance Departments to provide information and resolve issues.
    • Researches and gathers data for department/program reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively.
    • Assists in preparation of budget materials. Tracks and monitors budget expenditures and reports on variances. Provides projections, as requested.
    • Filing and archiving of studio projects.
    • Responds to inquiries or requests for information or refers to Head of Design, as appropriate.
    • Track and maintain office and art supply inventory.
    • Assists in maintaining office equipment and purchases.
    • Provides guidance and direction to staff and/or external consultants and vendors May oversee a variety of administrative, technological and/or infrastructure projects.

    Qualifications


    • High school diploma/GED; Bachelor’s degree

    • Minimum 4-6 years related experience

    Knowledge, Skills and Abilities

    • Excellent organizational skills and attention to detail.
    • Demonstrated success in following through and completing tasks and projects.
    • Ability to prioritize and multi-task.
    • Excellent verbal and written communication skills.
    • Excellent customer service / interpersonal skills.
    • Ability to be tactful, diplomatic, and a team player in order to collaborate with a wide range of colleagues in a positive environment.
    • Basic understanding of accounting practices and managing budgets.
    • Expert level experience with Microsoft Office: Excel, Word, Outlook, PowerPoint.
    • Basic knowledge of Adobe Creative Suite.
    • Design studio is a MAC computer environment and requires advance computer skills and demonstrated experience with office software and email applications.