The Getty

  • Senior Project Coordinator

    Posted Date
    3 months ago(2/2/2018 9:43 AM)
    Requisition Number
    2018-3100
    Position Status
    Regular Full-Time
    Salaried/Hourly
    Hourly
    Category
    Project Management
    Getty Location
    Getty Center
    Program/Dept.
    Trust - 1430-Capital Project Support
  • Job Summary

    Responsible for providing a variety of administrative duties and project management for Faciltities Capital Projects.

    Major Job Responsibilities

    • Organizes and expedites flow of work through supervisor’s office and/or administrative department. Serves as resource to others on Getty policies and procedures or in the resolution of moderate to complex problems or issues
    • Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff that produces these materials. Including correspondence involving high-level officials inside and outside the organization
    • May maintain supervisor, department or project team calendar and accepts or declines commitments on his/her behalf. Makes travel arrangements for supervisor, department or project team as needed
    • Coordinates department/program public relations functions, as assigned, such as special events, conferences, seminars, workshops etc. Arranges with external vendors for sites, facilities, catering, etc. Coordinates production and/or distribution of promotional materials. May attend functions to ensure satisfactory outcome
    • Assists in administration of contracts. May draft agreements with partners, vendors and outside institutions including letters of agreement, contracts, and letters of invitation
    • Monitors budgets, prepares and submits reports. Interacts with Procurement and Finance Departments to provide information and resolve issues
    • Researches and gathers data for department/program reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively
    • Assists in preparation of budget materials. Tracks and monitors budget expenditures and reports on variances. Provides projections, as requested
    • Responds to inquiries or requests for information or refers to supervisor, as appropriate
    • Assists in maintaining office equipment and purchases
    • Provides guidance and direction to staff and/or external consultants
    • May oversee a variety of administrative, technological and/or infrastructure projects

    Qualifications

    • High school diploma/GED; Bachelor’s degree
    • Minimum 4-6 years related experience

    Knowledge, Skills and Abilities

    • Advanced computer skills and demonstrated experience with office software and email applications
    • Excellent organizational skills and attention to detail
    • Demonstrated success in following through and completing projects
    • Excellent verbal and written communication skills
    • Excellent customer service/interpersonal skills
    • Ability to prioritize, multi-task and assign work to others
    • Depending on assigned area, reading or conversation skills in one or more foreign languages preferred