The J. Paul Getty Museum's curatorial department of Paintings seeks a highly organized, responsible and flexible individual to provide administrative support as a Senior Staff Assistant to a dynamic team of four curators. The successful candidate will be proficient with Microsoft Office applications and data systems, have strong administrative, communication (both written and verbal) and interpersonal skills and exercise discretion in dealing with information about the collection.
Duties require largely independent execution, including: coordinating meetings, events, and domestic and international travel; composing and tracking a wide range of documents, including foreign language correspondence, and preparing reports; drafting, processing and monitoring contracts and payments for outside consultants. Undertakes editorial, research, and administrative projects and conducts data analysis. Regularly performs a variety of routine accounting, budget tracking and forecasting, expense reporting, data entry, filing, desktop computer support, mailing, and other clerical tasks. Anticipates departmental administrative needs and develops efficiencies to maximize workflow productivity. Handles complex written and phone inquiries and interacts with all levels of internal personnel and external colleagues and guests.