The Getty

General Manager

3 months ago
Requisition Number
2017-3003
Position Status
Regular Full-Time
Salaried/Hourly
Salaried
Category
Publications
Getty Center
Program/Dept.
Publications - 1301-Publications Administration

Job Summary

Getty Publications produces award-winning books that result from or complement the work of the J. Paul Getty Museum, the Getty Conservation Institute, the Getty Research Institute, and the Getty Foundation. This wide variety of titles—approximately 35 a year—covers the fields of art, photography, archaeology, architecture, conservation, and the humanities for both the general public and specialists. Publications include illustrated works on artists and art history, exhibition catalogues, works on cultural history, research on the conservation of materials and archaeological sites, scholarly monographs, critical editions of translated works, comprehensive studies of the Getty’s collections, and educational books on art to interest children of all ages. The majority of Getty Publications are produced in print but we are developing an increasing number of digital publications as well.

 

Reporting to the Publisher, the General Manager is responsible for the administration and operations of the Getty’s publications program. Principal areas of responsibility include finance, analysis, budgeting, strategic planning, human resources/personnel, and inventory and record management. The General Manager works in close collaboration with Getty Publications staff and with Getty colleagues Trust-wide and directs a staff of two.

Major Job Responsibilities

Financial Management

 

  • Prepare annual operating budget working with Publications colleagues to identify spending and strategic priorities.
  • Track progress against budget to identify variances, forecast sales and spending and identify issues and problems for resolution.
  • Prepare quarterly variance reports and year-end forecasts for submission to Trust Finance.
  • Review Book Proposal budgets to ensure accurate and appropriate sales and project spending levels.
  • Oversee preparation of quarterly sales report identifying sales progress against budget and prior-year actuals, identifying key issues and factors in performance.
  • Review final costs vs. budget during book close-out process to understand variances and call out issues for review and future planning purposes.
  • Supervise preparation of anniversary and life-of-title reports to review sales and profitability forecasts compared to actual performance. Identify trends and issues to improve future book budget preparations.
  • Undertake or delegate sales, cost, budget or other finance-related research and/or analysis projects as directed by Publisher.
  • Review and approve purchase order requisitions, royalty payments, and a variety of payment request and authorization forms.
  • Serve as liaison with Procurement, Payroll and AP departments, and as resource to Publications Department and Trust Finance on finance and accounting issues related to publishing activities.

 

Administration and Operations

 

  • Manage weekly managers meeting (draft agenda, gather and circulate documents for review, review and circulate minutes).
  • Manage and track book proposal status, project codes, publication date changes, and seasonal list.
  • Finalize book proposals for approval by checking for internal consistency, preparing summary statements, eliminating internal or outdated notes and making other corrections.
  • Participate in regular meetings with Getty Research Institute and Getty Conservation Institute program representatives, Getty Retail, Operations (Trust-wide), Administrative Processes Working Group to gather and disseminate information about shared projects, Trust-wide initiatives and budget/reporting requirements. Review contracts for consultants, distributors and other business-related matters.
  • Oversee Master Book Files consolidation project to combine paper records from across departments to a single consolidated file.
  • Work with Institutional Archives to regularly review cold stored files to eliminate unnecessary items and retain key records.
  • Implement Getty Publications Repository project with Publications managers.

 

Inventory Management

 

  • Lead annual review of low-stock titles to identify OSI, OP and reprint candidates.
  • With support from Sr. Budget Analyst and Sales and Marketing Manager, regularly review excess inventory to identify titles that may be appropriate for remainder, white sale, discounting, donation or pulping.
  • Regularly review backorder, inventory and other reports to be alert to stock transfer or reprint requirements.

 

 

Additional duties as assigned.

Qualifications

Candidate must have a bachelor’s degree and a minimum of five to seven years of relevant publishing experience, preferably for a publisher of art or illustrated books. The ideal candidate will have in-depth experience managing budgets, financial transactions and inventory. Must have thorough understanding of the book publishing process, from development to distribution, and an understanding of best practices in finance, accounting, operations, and administration. Must have exceptional organizational abilities and strong written and oral communication skills. Candidate should be able to work independently to meet deadlines and be able to set priorities and juggle competing demands. Some travel is required.