The Getty

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Budget Analyst

Budget Analyst

Posted Date 
2/27/2017
Requisition Number 
2017-2926
Position Status 
Regular Full-Time
Salaried/Hourly 
Salaried
Category 
Facilities Maintenance
Getty Location 
Getty Center
Program/Dept. 
Trust - 1430-Capital Project Support

Opportunity Details

Job Summary

Monitors budgets and actual revenues/expenditures for assigned programs and meets with department heads regularly to review budget. Assists with preparation of annual budget and quarterly forecasting. Performs cost analysis on expenses for various departments and programs and communicates results to key individuals.

* Maintains, tracks, and monitors project budgets * Prepares budget reports for assigned program * Interprets budget and operation related policy and procedures for assigned program.

Major Job Responsibilities

    • Support Head of Capital projects on multi-year strategic planning for capital and renewal projects.
    • Meets with stakeholders and accepts new project requests. Reviews scope, schedule and budget and works with Head of Capital projects to determine feasibility.
    • Creates annual capital and renewal project budgets and coordinates approvals.
    • Updates renewal model database on a quarterly basis.

     

    • Support finance and accounting of capital and renewal projects.
    • Review, reconcile, and forecast financial dataset on a monthly and quarterly basis to ensure project budgets are tracking within budget. Reclass entries to correct anomalies. Reports variances to stakeholders and to Finance department
    • Creation of chartfields and budget upload template to establish project budgets in financial accounting system.
    • Lead closeout of projects by closing commitments and coordinating budget surplus/deficit with Finance.
    • Work with Finance to update fixed assets schedule and year-end accrual process.

     

    • Project Team Member
    • Acts as an advisor for project team members and other colleagues for guidance on Trust policies and procedures.
    • Works with project managers and facilities supervisors to review financial reporting and project progress.
    • Coordinates purchases and contracts for execution of project work.

     

    • Procurement & Accounts Payable
    • Works closely with project staff to process requisitions and contracts to ensure timely start of work.
    • Works closely with AP and Procurement to identify invoice exceptions and resolve
    • Aid in development of financial procedures and processes as necessary

     

    • Operating Budget
    • Act as backup to senior budget analyst for coverage of operating budget and to minimize disruptions. Includes but is not limited to, travel authorization and expense report approval, and food service operation financial reporting review.

     

    • Miscellaneous
    • Other complex projects as assigned

Qualifications

  • Bachelor's degree in Business, Accounting or Finance, Master's Degree a plus
  • 5-7 years experience in financial analysis and accounting

Knowledge, Skills and Abilities

  • Strong verbal and written communication skills
  • Strong math, analytical and problem solving skills
  • Strong computer skills and demonstrated experience with office software, email applications and financial reporting systems applications