The Getty

Returning Candidate?

General Services Assistant

General Services Assistant

Posted Date 
7/19/2017
Requisition Number 
2016-2886
Position Status 
Regular Part-Time
Salaried/Hourly 
Hourly
Category 
Administrative and Support Staff
Getty Location 
Getty Center
Program/Dept. 
Museum - 0311-Photographs

Opportunity Details

Job Summary

Responsible for providing a variety of clerical duties for a department, program or project team.

Major Job Responsibilities

  • Reads and prioritizes incoming mail. Handles or routes as appropriate
  • Sets up and maintains hard copy and/or electronic files and records
  • Composes a variety of correspondence from verbal directions or from knowledge of department/program policy or procedures
  • Types and proofs correspondence, memoranda, reports, proposals, presentations, other documents and related materials for a supervisor or department/program staff
  • Answers phones, takes messages, screens calls and/or provides routine information in accordance with department/program policies and procedures
  • Maintains calendar(s), schedules and confirms meetings and arranges for travel, facilities, equipment, parking, catering and other related details
  • Makes travel arrangements for supervisor or department/program staff
  • Assists supervisor or department/program staff in the collection of various materials and data for special reports and special projects, including but not limited to budget preparation and publication preparation
  • Provides assistance in the day-to-day administration of the department/program
  • Oversees equipment and office supply inventories, initiates service requests and supply orders

Qualifications


  • High school diploma/GED

  • Minimum 2-3 years related experience

Knowledge, Skills and Abilities

  • Proficient computer skills and demonstrated experience with office software and email applications
  • Demonstrated ability to follow through and complete assigned tasks
  • Strong verbal and written communication skills
  • Excellent customer service/interpersonal skills
  • Ability to prioritize and multi-task
  • Depending on assigned area, reading or conversation skills in one or more foreign languages preferred