The Getty

Facilities Project Manager Sr

1 year ago
Requisition Number
2016-2862
Position Status
Regular Full-Time
Salaried/Hourly
Salaried
Category
Facilities Maintenance
Getty Center
Program/Dept.
Trust - 1430-Capital Project Support

Job Summary

Coordinates and directs facilities planning, renovation, and relocation projects for the Getty. Develops space requirements and design criteria with architects to ensure efficient space management and operation and to anticipate long-term needs and technological developments. Analyzes space, logistical requests and solutions for conformity with the Getty's overall goals. Ensures that design, processes, and specifications align with Getty needs and goals. Establishes project budgets and timetables, monitors expenditures and schedules and coordinates meetings with outside contractors, consultants, and personnel affected by the projects. Monitors the progress of work in the field in order to ensure adherence to program and budget. Researches problem areas and recommends cost effective solutions that meet program requirements

Major Job Responsibilities

  • Coordinates the project management of large capital and renewal projects including CEQA coordination, preliminary studies, programming, initial design concepts, job start meetings, and keeping campus users informed about project design, activities, and timelines
  • Develops budget and tracks budget expenditures; oversees and assists in internal reviews and external
  • Assists in the preparation of documentation required for project approval by management
  • Prepares and administers project documentation; maintains and organizes capital project files; prepares capital project estimates and manages project budgets; prepares design and construction reports for accounting, contracting, projects and related activities
  • Conducts project presentations and update reports
  • Represents the Getty during construction phases of capital projects and regularly interacts with project architects, contractors, project managers, construction managers, internal clients, inspectors and other representatives;Represents the Getty during construction phases of capital projects and regularly interacts with project architects, contractors, project managers, construction managers, internal clients, inspectors and other representatives;
  • Collaborates and coordinates design and construction activities with Getty departments. Working collaboratively, prepares and may present periodic project reports
  • Ensures that construction contract stipulations are met and that responsible agencies are kept informed of progress; translates user needs into modifications and ensures that final building specifications are acceptable to the Getty
  • Conducts and coordinates plan checks; reviews plans, specifications, bidding documents, and cost estimates for capital projects to ensure project constructability and building code compliance
  • Assists in the development and management of long range planning studies
  • Compiles and distributes project information, project status reports, and project budget expenditures
  • Performs other project-related and departmental duties as assigned

Qualifications

  • Bachelor's degree in civil engineering, architecture, planning, construction management, or closely related field Architectural or Professional Engineering License preferred
  • 5-8 years of progressively responsible experience in the area of project management related to project development and construction

Knowledge, Skills and Abilities

  • Comprehensive knowledge of civil engineering, architecture, construction management, structural and mechanical engineering including a thorough knowledge of building materials, costing procedures and the sequential methods of modern construction and maintenance practices, as well as capital construction project delivery methods
  • Strong knowledge/experience of methods, procedures and practices typically found in facilities planning, project management, fiscal planning and control, land use planning and design, contract management, as well as construction-related California building and safety codes and ADA requirements
  • Demonstrated ability to adapt to organizations, procedural, policy, and technological changes
  • Ability to read, interpret and work from plans, drawings, and specifications
  • Strong ability to interpret, communicate, and apply administrative regulations, codes, policies, procedures, and precedents
  • Demonstrated ability to produce quality construction drawings and specifications and prepare cost estimates for projects
  • Excellent organization skills and the ability to coordinate multiple projects and meet deadlines; strong skills related to processes
  • Excellent oral and written communication skills in all media; team oriented and collegial management style
  • Demonstrated ability to maintain a high degree of confidentiality including an ability to apply a high level of judgment and discretion on a consistent and continuing basis.
  • Demonstrated ability to use tact, diplomacy and professionalism to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
  • Makes decisions and prioritizes projects, programs and initiatives in alignment with the goals of the institution, program, and/ or department.
  • Working knowledge of office automation and computer applications including AutoCAD; MS Word, Excel, Access, PowerPoint; email/calendaring programs; and financial/accounting programs
  • Must possess or be able to obtain a valid California driver's license